SIM GENERAL ASSEMBLY- OTTAWA, CANADA
USEFUL INFORMATION:
The Convocation Letters will be sent out to the NMIs shortly. Until then, here is some information to prepare for SIM Week 2025.
VENUE:
John G. Diefenbaker Building
111 Sussex Drive, Ottawa
WEEK PROGRAM:
| Monday 6 Oct, 2025 | Tuesday 7 Oct, 2025 | Wednesday 8 Oct, 2025 | Thursday 9 Oct, 2025 | Friday 10 Oct, 2025 | |||
| Morning coffee or tea | |||||||
| Morning session 1 | QSTF [8:00-SSX]
Parallel project [SSX] | QSTF [8:00- SSX]
Parallel project [SSX] | SIM GA – Open session [9:00 – DBK]
| SIM GA – Closed session [9:00 – DBK]
| |||
| Morning break | 30-minute morning break: 10:15-10:45 | ||||||
| Morning session 2 | QSTF [SSX]
Parallel project [SSX] | QSTF [SSX]
Parallel project [SSX] | SIM Council meeting [8:00-SSX]
Lab tours | SIM GA – Open session [DBK]
| SIM GA – Closed session [DBK]
| ||
| Lunch break | 1-hour lunch break: 12:30-13:30 | ||||||
| Afternoon session 1 | QSTF [SSX]
Parallel project [SSX] | QSTF [SSX]
Parallel project [SSX] | Awareness Event w/ NCSLI-Canada: subject TBD [SSX]
| SIM GA – Open session [DBK]
| SIM GA – Closed session [DBK]
| ||
| Afternoon break | 30-minute afternoon break: 15:15-15:45 | ||||||
| Afternoon session 2 | QSTF [SSX]
Parallel project [SSX] | QSTF [SSX]
Parallel project [SSX] | Awareness Event w/ NCSLI-Canada: subject TBD [SSX]
| SIM GA – Open session [DBK]
| SIM GA – Closed session [DBK]
| ||
| End of day | 17:00 | ||||||
| Evening | SIM Council meeting [17:15-SSX] | Get together (free time) | Reception Dinner | SIM Council continues [17:15- SSX] | |||
VISA REQUIREMENTS:
People who plan to come to a SIM Week event should verify whether they will require a Visa to enter Canada. They can do this here: https://ircc.canada.ca/english/visit/visas.asp
We are in the process of securing an event number for visa purposes. If your wait time is less than 5 months, please wait for our further instructions.
Those who need a Visitor Visa can check their estimated application processing time here: https://www.canada.ca/en/immigration-refugees-citizenship/services/application/check-processing-times.html and select Temporary residence, then Visitor Visa. For the third question, remember this is your country of application, not the country of citizenship. If the estimated processing time is more than 5 months, please write us an email at EventsMetrology-EvenementsMetrologie (at) nrc-cnrc.gc.ca so we can prioritize getting the information to you as soon as possible.
Those who need an ETA can apply up some 2 months in advance or earlier. The process is usually fast, sometimes taking as little as a few minutes. Applications can be made here: https://www.canada.ca/en/immigration-refugees-citizenship/services/visit-canada/eta/apply.html. It can sometimes take longer, however. If it happens to you and it takes longer than a few hours, it’s a good idea to check the status of your application by following the “Check application status” button.
If you have any problems regarding the visa, you can contact Stéphanie Gagné: [email protected]
REGISTRATION LINK:
https://forms.gle/UMw5hY9FwegeWXJMA
HOTEL INFORMATION:
Recommended hotels for SIM Week 2025:
Andaz
Address: 325 Dalhousie Street, Ottawa, ON K1N 7G1, Canada URL: https://www.hyatt.com/andaz/yowaz-andaz-ottawa-byward-market Walking distance to venues: 1.6 km
Best Western Plus Gatineau-Ottawa
Address: 131 Rue Laurier, Gatineau, Quebec J8X 3W3 URL: https://www.bestwesterngatineau.ca/en Walking distance to venues: 1.9 km
Courtyard Ottawa downtown
Address: 350 Dalhousie Street, Ottawa, Ontario, Canada, K1N 7E9 URL: https://www.marriott.com/en-us/hotels/yowcy-courtyard-ottawa-downtown/overview/ Walking distance to venues: 1.6 km
Doubletree by Hilton Ottawa Downtown
Address: 33 Nicholas Street, Ottawa, Ontario, K1N 9M7, Canada URL: https://www.hilton.com/en/hotels/yowoddt-doubletree-ottawa-downtown/ Walking distance to venues: 1.9 km
Les Suites Hotel Ottawa
Address: 130 Besserer Street Ottawa ON K1N 9M9 URL: https://www.les-suites.com/ Walking distance to venues: 1.9 km
Walking tips:
We recommend avoiding walking on King Edward Street; rather, use Dalhousie Street.